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Bylaws


Article One: Purpose

The Cuyahoga County Criminal Justice Services Governing Board is established by the Board of Commissioners of the County of Cuyahoga, Ohio to fulfill the requirements of Ohio Revised Code §5502.64 and to lead the planning, development, and maintenance of a strategic plan for fair and effective criminal and juvenile justice in the County of Cuyahoga, Ohio through which the duties and priorities of criminal and juvenile justice and other appropriate agencies are defined and such agencies are encouraged and assisted to solve problems and to develop integrated, regional, and cost-effective justice system improvements for the benefit of the community they serve. 


Article Two: Definitions

Wherever used in these bylaws, the following terms have the meanings indicated which are applicable to both singular and plural thereof unless such meanings are clearly precluded by the context in which the terms are used:

2.1 County. County Executive, County of Cuyahoga, Ohio.

2.2 Member. A member of the Criminal Justice Services Governing Board pursuant to Article Four of these bylaws.

2.3 Governing Board. Cuyahoga County Criminal Justice Services Governing Board. 


Article Three: Powers and Duties

In addition to those granted elsewhere and in these bylaws, the Governing Board's powers and duties shall be as follows:

3.1 Strategic Plan. The Governing Board shall lead the development and maintenance of a strategic plan for fair and effective criminal and juvenile justice in the County of Cuyahoga, Ohio through which the duties and priorities of criminal and juvenile justice and other appropriate agencies are defined and coordinated.

3.2 System Improvements. The Governing Board shall encourage and facilitate the collaboration of all justice system partners to prioritize, develop, and implement criminal and juvenile justice system improvements.

3.3 Resource Allocation. The Governing Board shall develop and set priorities for the best allocation of resources to address the requirements of an effective criminal and juvenile justice system consistent with its strategic plan.

3.4 Non-Assumption. The Governing Board shall not assume any power, duty authority or responsibility granted to any political subdivision or other entity by law, rule, or regulation.

3.5 Limitations. The Governing Board shall have no authority over any political subdivision or other entity unless such power is expressively provided for by law, rule, or regulation.

3.6 Rules. The Governing Board may establish any rules it considers necessary and that are consistent with the law and these bylaws. 


Article Four: Membership

4.1 Members. In accordance with Ohio Revised Code §5502.64 and the Criminal Justice Services Agency Agreement as amended, by and between the County and the City of Cleveland, the Members shall be as follows:

  1. County Executive, Chair
  2. County Council President/Representative
  3. Law Director, City of Cleveland
  4. President, Mayors and City Managers Association
  5. Presiding and Administrative Judge, Common Pleas Court
  6. Administrative Judge, Juvenile Division, Common Pleas Court
  7. Presiding and Administrative Judge, Cleveland Municipal Court
  8. Cuyahoga County Prosecutor
  9. Cuyahoga County Sheriff
  10. Cuyahoga County Public Defender
  11. Chief of Police, City of Cleveland
  12. President, Cuyahoga County Chiefs of Police Association
  13. Representative, Northern Ohio Municipal Court Judges Association (Cuyahoga County suburban judge representative)

By majority vote of its voting members or as required by Article 7 of these bylaws, the Governing Board may approve the addition of either voting or non-voting members as it deems necessary.

4.2 Alternates. A member may not appoint an alternate to represent her or him at a Governing Board meeting in the Member's absence.

4.3 Voting Privileges. Unless specified otherwise in these bylaws, each Member shall have one vote.

4.4 Term. Members shall serve during their terms of Office.

4.5 Representation. No Member shall represent more than a single appointing authority.

4.6 Compensation. Members shall not receive compensation from the Governing Board for attendance at the Governing Board meetings, for attendance at other activities of the Governing Board, or for conducting business on behalf of the Governing Board. Members may be reimbursed for out-of-pocket expenses directly related to the Governing Board's business with the prior approval of the Governing Board and in accordance with the County's policies and procedures. 


Article Five: Meetings

5.1 Organizational Meeting. The organizational meeting shall be held in February of each year.

5.2 Number of Meetings. At least four (4) meetings shall be held annually including the organizational meeting specified in Section 5.1.

5.3 Quorum. The Governing Board shall conduct a meeting only if a majority of the voting Members are in attendance.

5.4 Voting. A majority roll call vote of all of the voting Members of the Governing Board shall be required to approve any and all items under consideration.

5.5 Call for Meetings. The Governing Board's chair may call a meeting of the Governing Board and shall call a Governing Board meeting upon receipt of a written request signed by at least four (4) Members. The Governing Board's chair shall provide all Members with prior notification of a Governing Board meeting and the agenda for said meeting.

5.6 Public Meetings. All Governing Board meetings shall be conducted in accordance with Ohio Revised Code §121.22.

5.7 Meeting Minutes. The Governing Board's minutes shall be a summary of the meeting's proceedings, with specific actions indicated in detail and the connected votes itemized, and with the attendance itemized. The Governing Board's minutes shall be forwarded to all Members within fourteen (14) calendar days after the subject Governing Board meeting.

5.8 Meeting Agenda. The Governing Board's meeting agenda shall be put forth by the Governing Board's chair. However, any and all items put forth by a Member at a Governing Board meeting shall be acted on appropriately at the meeting.

5.9 Rules of Order. The Governing Board meetings shall be conducted pursuant to "Robert's Rules of Order." 


Article Six: Officers

6.1 Officers. The Governing Board's officers shall be the chair and vice-chair, who shall be Members.

6.2 Chair Designation. The chair shall be the County Executive.

6.3 Vice-Chair Selection. The vice-chair shall be elected at the organizational meeting. Open nominations shall be put forth and the election held at the organizational meeting. The nomination and voting process shall be repeated until such time as a nominee receives a majority vote of all voting Members.

6.4 Vice-Chair Term of Office. The vice-chair's term of office shall be from organizational meeting to organizational meeting, unless removed by a majority vote of all Members. A vacancy in the office of the vice-chair shall be filled by open nominations being put forth and the election being held at the meeting at which the office became vacant. The nomination and voting process shall be continued until such time a nominee receives the majority vote of all Members.

6.5 Chair Duties. In addition to those duties specified elsewhere in these bylaws, the chair's duties shall be as follows:

A. Call and preside at the Governing Board's meetings.
B. Cause to have the following done:

  1. Notice of Governing Board meetings and the agendas for said meetings served on the Members.
  2. Preparation of the Governing Board's meeting agendas.
  3. Maintain records as to the Members.
  4. Preparation and service of Governing Board meeting minutes.

C. Any other duties determined appropriate by a vote of the Members. 


Article Seven: Committees

7.1 Agency Council. The Governing Board shall establish an Agency Council that shall be responsible to the Governing Board to prioritize, develop, and implement criminal justice system improvements consistent with the strategic plan. The chair of the Agency Council shall be appointed by the Board Chair from among the Members of the Governing Board and may be appointed to successive terms.

7.2 Establishment. The Governing Board may establish other committees, councils or task forces (hereinafter committees) it deems necessary to conduct its business.

7.3 Committee Chairs. The chair of each committee established pursuant to Section 7.2 shall be appointed by the Governing Board chair and may be appointed to successive one year terms. Such committee chair is a nonvoting Member ex officio. The Governing Board chair may remove a committee chair.

7.4 Committee Membership. The membership of a committee shall be determined by the Governing Board and may consist of Members.

7.5 Abolition. The Governing Board may abolish any committee established pursuant to Section 7.2. 


Article Eight: Staff

The County and the City of Cleveland shall provide the staff resources required by the Governing Board and its committees. In addition, the organizations represented by the Members shall be encouraged to provide staff resources to the Governing Board and its committees. 


Article Nine: Bylaws

9.1 Interpretations. Any and all interpretations required in connection with these bylaws shall be made together by the County and the City of Cleveland.

9.2 Amendments. These bylaws may only be amended by a resolution of the County. The Governing Board may recommend amendments to these bylaws by a majority vote of all voting Members.