You are here: Home > JSR Governing Board

JSR Governing Board

The governance structure is as follows:

The Governing Board has 13 members. The Chair of the Governing Board will select one member to chair each of the three Councils. In this way, the Governing Board has direct representation on each Council and can report back to the Governing Board on Council work and deliberations, and represent the concerns of the Councils at Governing Board meetings.

The Governing Board will operate to monitor the performance of justice system operations throughout the County, identify problems, set priorities, and recommend potential solutions to improve operations. The Governing  Board should also establish a Performance Management Program and a Communications Plan for the Governing Board.

The Performance Management Program should be designed to establish baseline statistics on justice system operations throughout Cuyahoga County, to recommend performance targets aligned with goals and objectives defined in the strategic plan, and should monitor on-going operations and progress in meeting performance targets as new programs are initiated, solutions developed, and changes in policy, programs, and operations are implemented. This plan should include an easily readable “Performance Dashboard” which tracks the key data, and which is updated periodically.  

The Communications Unit is established to ensure that information regarding the criminal justice system and improvements is consistently and effectively presented to key decision makers, agency executives, operational practitioners, elected officials, and the general public. In order maintain enthusiasm among participants, leverage momentum that is created during planning and implementation, and ensure consistent messaging regarding the goals and benefits of the program, a program of regular and structured communications is required. The Communications Plan should include a stakeholder analysis, which identifies the range of representatives and agencies with an interest and/or a stake in the program, the nature and priority of their interest and involvement, and strategies and techniques for most effectively communicating with all parties.

The Justice System Management (JSM) office in the above graphic refers to staff operations and activities associated with planning for, managing, and assessing the performance of criminal justice system operations in Cuyahoga County. In addition to staffing development of the strategic plan and assessing and reporting on performance of justice system operations, the Justice System Managementoffice should also have responsibility for providing staff support to the three Councils and any subsidiary Committees.

The Grant Funding Section identified in the governance structure above refers to the administration and management of State and Federal grants that are currently administered by the CJSSB and CJSA, as well as to a unit of experienced staff from multiple jurisdictions to seek funding alternatives for the reform. The responsibilities of this office rest in the director’s/administrative area, and should include experienced grantsmen from the Department of Justice Affairs, The Corrections Planning Board, The County Prosecutor’s Office, Homeland Security/Emergency Services, and other grantr-seeking agencies.

The Governing Board is responsible for coordinating the strategic direction and the on-going work of the three Councils. It is assumed that JSM will staff each of the Councils, providing necessary support and ensuring coordinated action.

The Agency Council described in the MOU is comprised of 38+ members representing justice agencies, partner organizations, and elected officials from Cuyahoga County and Cleveland. Scheduling regular meetings and managing the details of specific projects with a Council of this size and composition will be difficult. As a result, the work of the Agency Council might best be managed by organizing members into two smaller, more agile committees that are representative of the Agency Council and can focus on 1) executing directives of the strategic plan, developing solutions to high priority justice system operations, recommending policy to the Agency Council, and monitoring specific projects aimed at improving justice operations in the City and County (the Justice Operations Committee) and 2) developing a business plan for integrated justice information sharing throughout the justice enterprise in Cuyahoga County (the Integrated Justice Committee). JSM will be responsible for staffing both of the Committees and completing the work required.

The Justice Operations Committee will take guidance from and make recommendations to the Agency Council regarding operational implementation of the strategic plan and development of solutions and policies in furtherance of the plan. In addition, the Committee will monitor on-going projects (such as the expedited case processing pilots, centralized booking, video-conferencing) and assess their on-going performance and impact of justice systems operation in Cuyahoga County.

The Integrated Justice Committee will take guidance from and make recommendations to the Agency Council regarding business requirements for information sharing among justice agencies and partners throughout the justice enterprise, and will serve as the operational working group in developing information sharing scenarios, assessing current capabilities, and recommending future directions in integrating justice information systems processing.

The Technology Council will focus primarily on assessing the current status of information technology infrastructure throughout Cuyahoga County, planning and building a foundation among participating agencies and County-wide to facilitate effective information technology and information sharing, and guide development and adoption of standards and solutions that will enable cost efficient and operationally effective automation and information sharing. A Technology and Standards Committee of the Council will focus on technology aspects of building enterprise-wide information sharing capabilities and serve as the technological working group for justice integration planning and assessment.